For Faculty

Call for Summer Session 2023 Courses

The Summer Session 2023 courses will be offered to matriculated SSU students and non-matriculated students (including students from other colleges/universities and junior college students). These include internships, special topics, in-person, online, and hybrid courses.

Proposal Process

Summer Session Course Proposal Forms (fillable PDF) may be submitted electronically (via email) to Julie Shell at julie.shell@sonoma.edu in the School of Extended and International Education, and are due by Monday, February 6, 2023. All proposals must be approved by the Department Chair and the appropriate School Dean. SEIE accepts approvals by electronic signature or via email, however review and approval processes vary by academic school. Please check with your department chair and/or dean to confirm the approval process for your department. Course information will be available for faculty review March 3. Faculty contracts will be sent out mid-April. For more information, contact Julie Shell at julie.shell@sonoma.edu.

Faculty Pay

Faculty may teach up to 15 weighted teaching units during Summer Session, and are limited to 8 WTU in any given four-week session.

Summer session classes are programmed using the 1/30th faculty pay scale (2357). Per the collective bargaining agreement, faculty are paid their regular per-unit rate for a fully-enrolled class, defined as 20 enrollments. For each enrollment under the fully-enrolled target, compensation is reduced by 2.5% per enrollment below 20, with minimum compensation of 65%. Additional compensation will be automatically calculated for enrollments in excess of 20 students.

For more information on the Faculty Salary Schedule, please visit www.calstate.edu/HRAdm/SalarySchedule/salary.aspx. For questions about SEIE’s summer payroll policies, please contact Julie Shell at 707-664-2396 or julie.shell@sonoma.edu.

Summer Session pay is issued mid-month in the month following the last day of class.

125% Rule

The Unit-3 Faculty Collective Bargaining Agreement (Article 36) and the CSU System-Wide Additional Employment Policy (HR 2002-05) limit total employment in the California State University system to a total of 125%. Academic year faculty may teach during Summer Session but are limited to no more than 15 units in the Summer term across the CSU system. Caution must be taken so that the number of units assigned over the length of the Summer term does not exceed the allowable coverage. It is your responsibility to monitor and not violate the 15 unit / 125% rule.

Enrollment Caps

In order to receive full compensation, summer courses must be capped at or above 20 students, unless the class is regularly offered with a lower enrollment cap during the regular academic year. Faculty wishing to set a higher enrollment cap should consult with Julie Shell to ensure compliance with Summer Session workload limits.

Generally, instructors are expected to teach classes with 12 or more enrollments, except under extraordinary circumstances. Classes with fewer than 12 enrollments may be canceled for low enrollment at the discretion of the instructor as long as the instructor notifies SEIE no later than two weeks prior to the start of the class. Although every reasonable effort will be made to serve the campus community, classes with fewer than 10 enrollments may be subject to cancellation by SEIE. SEIE is a self-supporting unit, and is required to be fiscally responsible and cover the cost of our staff’s efforts in managing the summer term for the university.

No classes will be canceled less than two weeks prior to the start date in order to protect the students who have made their plans and enrolled.

Scheduling

12-Week Session: May 30 - August 17
4-Week Session I: May 30 - June 23
4-Week Session II: June 26 - July 21 (No classes may be held Tuesday, July 4)
4-Week Session III: July 24 - August 17 (online classes only)

Please note, 4-Week Session III will be a fully online session. Please do not propose a campus-based class for that session.

Scheduling Format

The recommended meeting pattern for 4-week sessions is Monday - Thursday. For on-campus, synchronous, or bisynchronous courses, we strongly recommend holding any synchronous class meetings Monday - Thursday. All academic credit-bearing classes must adhere to the SSU credit hour policy. A total of 15 hours of classroom time and/or online instructional content are required for each academic unit for lecture/discussion courses, as well as 30 hours of academic preparation. Lab and activity courses require additional hours.

4-Week Sessions I & II

15 days instruction: M - Th (recommended)

3 units/45 hours: 2 hours + 50 min/day
4 units/60 hours: 3 hours + 50 min/day

4-Week Session III

16 days instruction: M - Th (recommended)

3 units/45 hours: 2 hours + 40 min/day
4 units/60 hours: 3 hours + 40 min/day

12-Week Session

Classes of any length (up to 12 weeks) may be scheduled in the 12-week session so long as they meet the requirement for 15 hours of classroom time and/or online instructional content for each academic unit for lecture/discussion courses. Lab and activity courses require additional hours. 12-week session classes must be scheduled within the session dates, but do not need to begin on the first day of the session.

Please direct any questions to Julie Shell at julie.shell@sonoma.edu.

Requesting a TA or Grader

Due to the restraints of the hiring process, we are not able to accommodate late requests to add a TA, ISA, or grader for Summer Session classes. In addition, all requests for TAs, graders, or paid speakers are subject to approval. Consistent with the chancellor’s mandate to slow hiring across the CSU, all vacant positions may only be posted, and personnel actions processed (emergency hires, reappoints/extensions, reclasses, in-range progressions, temp assignments, student assistants) with presidential approval. Please contact Julie Shell for more information.

Class Requisites

Summer Session courses are scheduled with the standard SSU prerequisites listed in the university catalog unless a specific request is made to modify those requisites. Please indicate in the Course Information section of the proposal form if you would like to waive or change some or all of the requisites for your course. Prerequisite waivers are subject to the approval of your department chair and dean.

Enrollment and Fees

Enrollment and payment for these courses will be handled through SEIE. Fees for all courses offered through SEIE are in addition to the regular fees charged for university courses. Registration begins online in March via MySSU for matriculated students and through the SEIE website for non-matriculated students.

Summer Session Course Proposal

Deadline is Monday, February 6, 2023.

Documents

For more information contact the Summer Session Coordinator, Julie Shell at julie.shell@sonoma.edu.